1. Introduction

HubotX ("we", "our", "us") is committed to protecting your privacy and handling your personal information responsibly. This Privacy Policy explains how we collect, use, disclose and safeguard information when you visit our website or use our consulting, advisory, managed services and HR technology solutions.

By accessing or using our website, you agree to the collection and use of information in accordance with this Privacy Policy.

2. Information We Collect

Depending on how you interact with HubotX, we may collect the following categories of information:

• Full name
• Company or organization name
• Business email address
• Phone number including country code
• Country and business location
• Information submitted through contact forms
• Information shared during chatbot conversations
• Website usage information and analytics
• IP address, browser type and device information

3. How We Use Your Information

Information collected by HubotX may be used for the following purposes:

• Respond to enquiries and requests.
• Provide consulting, advisory and managed services.
• Schedule meetings, demonstrations and workshops.
• Improve our website and digital experience.
• Send service-related communications.
• Share newsletters and business insights where permitted.
• Maintain website security and prevent misuse.
• Comply with legal and regulatory obligations.

4. Contact Forms

Information submitted through our contact forms is used solely for responding to your enquiry, understanding your business requirements and providing relevant information regarding our services. We do not sell or rent personal information to third parties.

5. Chatbot

Our website may include an AI-powered chatbot to assist visitors with information regarding HubotX services. Conversations may be stored for quality assurance, service improvement and responding to enquiries. Please avoid sharing confidential, financial or sensitive personal information through the chatbot.

6. Cookies and Analytics

HubotX may use cookies and similar technologies to improve your browsing experience, analyse website traffic and understand how visitors interact with our website. Cookies help us maintain website functionality and continuously improve our digital experience.

You may configure your browser to reject or remove cookies. However, certain features of our website may not function correctly if cookies are disabled.

7. Information Sharing

HubotX does not sell, trade or rent personal information to third parties.

We may share information with trusted service providers and technology partners only where necessary to operate our business, deliver our services or comply with applicable legal obligations.

Any third-party service providers engaged by HubotX are expected to maintain appropriate security measures and process personal information only for authorised business purposes.

8. Data Security

We implement reasonable administrative, technical and organisational safeguards designed to protect personal information against accidental loss, unauthorised access, disclosure, alteration or destruction.

While we strive to protect personal information using commercially reasonable security practices, no method of electronic transmission or storage can be guaranteed to be completely secure.

9. Data Retention

Personal information is retained only for as long as necessary to fulfil the purposes described in this Privacy Policy, provide requested services, comply with legal obligations, resolve disputes or enforce our agreements.

10. Your Privacy Rights

Subject to applicable law, you may have the right to request access to your personal information, request correction of inaccurate information, request deletion of personal information, withdraw consent where applicable and raise concerns regarding the processing of your information.

Requests relating to your personal information may be submitted using the contact details provided at the end of this Privacy Policy.

11. Third-Party Websites

Our website may contain links to third-party websites or services that are not operated by HubotX. We are not responsible for the privacy practices, policies or content of those websites. We encourage users to review the privacy policies of every external website they visit.

12. Children's Privacy

HubotX's services are intended for business users and organizations. Our website is not directed towards children under the age of 18, and we do not knowingly collect personal information from children.

13. Changes to this Privacy Policy

HubotX may update this Privacy Policy from time to time to reflect changes in our business practices, technology, applicable laws or regulatory requirements.

Any updates will be published on this page together with the revised Effective Date. We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

14. Contact Us

If you have any questions, requests or concerns regarding this Privacy Policy or our privacy practices, please contact us using the details below.